FOOD DRIVE PROPOSAL FORM
Thank you for your interest in supporting the Houston Food Bank! 
Please complete the following proposal so that we may identify your event needs! 

All blanks must be filled in or answered.

 Event Sponsor Information

Organization Name:        

Contact Name:                                           Title: 

Contact Phone:                                          Contact Fax:

Contact Email: 

Mailing Address:

Please Describe Your Organization:

Event Information

Proposed Event Name:

Event Date:    [None]      Event Time:

Event Location(s): 

Event Address:

What is the official name of your organization or event to be used in acknowledgements? 

Is this a new event?  

If no, how many years has the event been held?   

How long has your organization been involved with this event?   

Please describe event activities (example:  reduced admission in exchange for 5 cans of food):
 

How will the Houston Food Bank benefit from your event?

Will the general public be involved in this event in any way?   
If yes or maybe, please e-sign the indemnification agreement below.  You will need to enter security code:  3811 in the code box next to your name.

Indemnification Agreement
Your organization agrees to hold harmless the Houston Food Bank and its affiliates from any claims, losses, or expenses arising from personal injury or property damage directly or indirectly incurred by the sponsor, volunteers or other third parties related to the planning or conduct of the event.

Your Signature:                     Security Code: 

Event Promotion

How will this event be promoted?

Please indicate if the following will be utilized:

If yes or maybe, please submit all materials bearing the Houston Food Bank’s name and/or logo for approval prior to release. 

  Houston Food Bank Involvement

Collateral:  We have supplies available to help make your event a success.  Our Food Collection Bins are cardboard bins approximately the size of a trash bin.  The Packing Boxes are roughly the size of a box of copy paper.  Both have the Houston Food Bank logo prominently displayed.  The Bins are a great visual, but keep in mind when full they weigh about 800lbs and thus can be difficult to move.             

 Bin (20 ½” x 36 ½” )        Box (12” x 13 ½”)
Bin and box compared to 6ft-tall man

Will you need collateral materials from the Houston Food Bank?   

If yes, please indicate the amounts required. 

Money Collection Canisters:   

Posters:         Food Collection Bins:   

Packing Boxes:   

Please indicate when you would like to pick up supplies:  [None]   

Alternate Date:   [None]  

Please select a time you woul d like to pick up your supplies: 

When should the Houston Food Bank expect to receive the event proceeds? 

(Please note:  We appreciate it when food can be dropped off at our warehouse.  Food pick-up becomes cost-prohibitive when we schedule small pick-ups.  We ask that if the amount of food collected is equal to or less than that which would fit in the back of a pick-up truck, please deliver to us at 3811 Eastex Freeway.  Our receiving hours are 9am-7pm, Monday-Thursday, 9am-4pm Friday.  Thank you!)